Home → inniAccounts User Guide → Day to day usage → The quick entry screen
The quick entry page is the hub for your day to day administrative tasks. Here you can maintain your time records and mileage log as well as recording any personally incurred expenses, such as hotel stays, meals or travel tickets.
The timesheet allows you to quickly record time spent working on client projects. Use the date navigator to change the date and enter the time spent working on tasks in the timesheet. If you've travelled to a client's premises check the 'default mileage' box to record the journey in your mileage log. To set up contracts or default mileage see the 'managing contracts' link at the bottom of this page.
Billing minutes
The timesheet expects you to enter time in decimal format - to record 30 minutes type in 0.5, for 15 minutes type 0.25.
The mileage log allows you to keep track of your business journeys. You can enter the details of the journey including the start and end point, the distance travelled and the type of vehicle used. The mileage log also allows you to create mileage entries to be charged back to clients - perhaps for attending an off-site meeting. Select a contract from the drop-down list, check the 'bill to client' check box and enter the rate to charge to the client in the rate box. Next time you invoice this client you will be able to add this journey to the invoice.
It pays to keep on top of your mileage
This is an important tool to reduce your tax bill: your mileage can be reclaimed as a business expense free of tax (within certain limits).
It's often convenient to purchase items using your personal cash, then make a claim from your business as an expense. The expenses feature allows you to track all your expenses - from small items like hotel bills to the purchase of a major asset such as a computer.
You can create an expense by clicking the 'record purchase' button then selecting either 'expense', for day to day expenses, or 'asset', for purchasing business assets (see the link at the bottom of this page to learn more about assets). Enter the details of the purchase, enter the value of the purchase including VAT and select a category. If you wish to bill the expense back to a client (for example, a hotel stay) then select the client from the drop down list - this expense will be available the next time you invoice the client.
Reimbursement of your expenses is handled during payroll - your payslip will automatically include your outstanding expenses.
Deleting expenses
Expenses cannot be edited once the claim has been processed on a payslip or included on an invoice to a client. If you want to edit and expense you'll need to delete the payslip or invoice before hand.
Home
Knowledge Base
Forums
Submit a Request