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2.5. Payroll

inniAccounts includes a built-in payroll application which allows you to pay yourself and your employees, reclaim your expenses and deduct income tax and national insurance as required.

Are you ready to roll?
Before running payroll you must ensure you've created your employees within the inniAccounts system and enabled them for PAYE (payroll). See the link at the bottom of this page for more details.

Creating payslips

Select the 'payroll & dividends' option and click on 'create payslips' - you'll now be taken to the payroll editor. The top box provides you with an overview of your payroll payments and also allow you to change the payroll date.

The deductions figure includes income tax, student loan deductions, employees NI contributions and employers NI contributions. Clicking on 'change date' presents a pop up calendar allowing you to change the payroll date - you cannot select dates in red as you have either already completed payroll for this date, or filed your PAYE return covering this date.

Editing payslips

A payslip is shown for each employee which you can edit as required.

The three buttons at the bottom of each payslips allow you to adjust the salary and select/deselect expenses and mileage claim repayments.

If you're an inniAccounts Plus or Premium customer you can use the 'target salary' feature to automatically calculate the salary figure when you run payroll. See the 'employees and shareholders' link at the bottom of the page for more details.

Making payments

Once you've created your payslips and clicked save you will need to make a payment to your employees. Once this is done, record the payment in the bookkeeping section - you will see a new pending payment for each employee.

You can now select a payslip, download or email a PDF copy, edit it or delete it.

Changing payslips
it is possible to edit or delete payslips, however this will edit / delete all payslips for that period. You cannot change a payslip once it has been paid or included on a PAYE return.

Related Pages

• inniAccounts User Guide > Administration and settings > Employees and shareholders